Policies and Procedures

Travelling Allowance Policy

Introduction

At the meeting of South Hykeham Parish Council held on Wednesday 11 September 2013 the Parish Council considered the recommendations of North Kesteven District Council’s (NKDC) Remuneration Panel in respect of the payment of expenses to Parish Councillors when attending meetings and training etc, (other than meetings of the Parish Council itself) on behalf of the Parish Council.

Recommendations

NKDC Remuneration Panel made the following recommendations which the Parish Council agreed unanimously to adopt:

South Hykeham Parish Council pay a travel allowance to it’s Councillors in accordance with the prevailing HM Revenue and Customs Approved Mileage Payment, (currently 45p per mile) plus an additional 5p per mile per passenger up to a maximum of 4 passengers.

For motorcycles a rate of 24p per mile is recommended and for bicycles 15p per mile.

Car parking charges incurred will also be reimbursed but this does not include car parking penalties or fines.

South Hykeham Parish Council will pay/reimburse it’s Councillors the actual cost incurred in travelling on public transport, and taxi fares where public transport is not a viable option.

The categories of responsibilities or duties in respect of which Councillors may receive travel allowances are:-

  • A meeting of some other body to which South Hykeham Parish Council makes appointments or nominations
  • Attendance at any training events authorised by South Hykeham Parish Council
  • Any other duty approved by South Hykeham Parish Council in connection with discharging the duties of South Hykeham Parish Council or it’s committees or sub-committees.

These Travel Allowances will be reviewed 3 years from the date of implementation of the recommendations as outlined.

General Comments

South Hykeham Parish Council chose not to accept the recommendation that travelling expenses would be paid to Councillors for attending meetings of South Hykeham Parish Council.

Councillors will complete and submit a claim form in order to be paid travelling expenses. The claim form to be submitted to the Clerk and approved at a Parish Council meeting, prior to the expenses being paid.

September 2013