Policies and Procedures

Information to be published

How the information can be obtained

Cost

Class1 - Who we are and what we do

(Organisational information, structures, locations and contacts) This will be current information only

(hard copy and/or website)

10p per sheet for hard copy/ Website free of charge

Who’s who on the Council and its Committees

(hard copy and/or website)

As above

Contact details for Parish Clerk and Council members (named contacts where possible with telephone number and email address (if used))

(hard copy and/or website)

As above

Location of main Council office and accessibility details

Not applicable

N/A

Staffing structure

Not applicable

N/A

Class 2 – What we spend and how we spend it

(Financial information relating to projected and actual income and expenditure, procurement, contracts and financial audit)

Current and previous financial year as a minimum

(hard copy)

10p per sheet for hard copy

Annual return form and report by auditor

Hard copy

10p per sheet for hard copy

Finalised budget

Hard copy

As above

Precept

Hard copy

As above

Borrowing Approval letter

N/A

N/A

Financial Standing Orders and Regulations

Hard copy

As above

Grants given and received

Hard copy

As above

List of current contracts awarded and value of contract

N/A

N/A

Members’ allowances and expenses (travelling expenses only – members do not receive allowances)

Hard copy

As above

Class 3 – What our priorities are and how we are doing

(Strategies and plans, performance indicators, audits, inspections and reviews)

Hard copy

As above

Parish Plan (current and previous year as a minimum)

N/A

N/A

Annual Report to Parish or Community Meeting (current and previous year as a minimum)

Hard copy/website

10p per sheet for hard copy/ Website free of charge

Quality status

N/A

N/A

Local charters drawn up in accordance with DCLG guidelines

N/A

N/A

Class 4 – How we make decisions

(Decision making processes and records of decisions) Current and previous council year as a minimum

Hard copy/website

10p per sheet for hard copy/ Website free of charge

Timetable of meetings (Council, any committee/sub-committee meetings and parish meetings)

Hard copy/website

As above

Agendas of meetings (as above)

Hard copy/website

As above

Minutes of meetings (as above) – nb this will exclude information that is properly regarded as private to the meeting.

Hard copy/website

As above

Reports presented to council meetings - nb this will exclude information that is properly regarded as private to the meeting.

Hard copy/website

As above

Responses to consultation papers

Hard copy/website

As above

Responses to planning applications

Hard copy/website

As above

Bye-laws

N/A

Class 5 – Our policies and procedures

(Current written protocols, policies and procedures for delivering our services and responsibilities)

Current information only

Hard copy/website

As above

Policies and procedures for the conduct of council business:

Procedural standing orders

Committee and sub-committee terms of reference Delegated authority in respect of officers

Code of Conduct Policy statements

Hard copy/website

10p per sheet for hard copy/ Website free of charge

Policies and procedures for the provision of services and about the employment of staff:

Internal policies relating to the delivery of services Equality and diversity policy

Health and safety policy

Recruitment policies (including current vacancies)

Policies and procedures for handling requests for information

Complaints procedures (including those covering requests for information and operating the publication scheme)

Hard copy/website

As above

Information security policy

Hard copy/website

As above

Records management policies (records retention, destruction and archive)

Hard copy/website

As above

Data protection policies

Hard copy/website

As above

Schedule of charges )for the publication of information)

Hard copy/website

As above

Class 6 – Lists and Registers

(Currently maintained lists and registers only)

Any publicly available register or list

N/A

Assets Register

Hard copy

10 per sheet

Disclosure log

N/A

Register of members’ interests

Hard copy/website

10p per sheet for hard copy/ Website free of charge

Register of gifts and hospitality

Hard copy

As above

Class 7 – The services we offer

(Information about the services we offer, including leaflets, guidance and newsletters produced for the public and businesses)

Current information only

Website

Website free of charge

Allotments

N/A

Burial grounds and closed churchyards

N/A

Community centres and village halls

N/A

Parks, playing fields and recreational facilities

N/A

Seating, litter bins, clocks, memorials and lighting

N/A

Bus shelters

Website/hard copy

10p per sheet for hard copy/ Website free of charge

Markets

N/A

Public conveniences

N/A

Agency agreements

N/A

A summary of services for which the council is entitled to recover a fee, together with those fees (e.g. burial fees)

N/A

Additional Information

This will provide Councils with the opportunity to publish information that is not itemised in the lists above

The Parish Council publishes details of its activities and schedule of meetings in the community monthly newsletter the Witham Herald

TYPE OF CHARGE

DESCRIPTION

BASIS OF CHARGE

Disbursement cost

Photocopying @ 10p per sheet (black & white)

Actual cost *

Postage

Actual cost of Royal Mail standard 2nd class

Other