March 2026 DRAFT Minutes
SOUTH HYKEHAM PARISH COUNCIL page 28 25/26
Action notes
Minutes of the March meeting of South Hykeham Parish Council which took place on Wednesday 11th March 2026 7pm at South Hykeham Community Primary School, Wath Lane, S Hykeham.
There were no members of the public present so the meeting commenced promptly at 7.00pm.
Present: Cllr Mrs P Whittaker (chairman), Cllrs N Southam, P Driffill, D Rowson, S Roe and B Wakeling. Clerk: Mrs C Wilkinson.
1. To receive apologies for absence & to resolve to accept the reasons given. Apologies had been received from Cllr Mrs Graham. Cllr Roe proposed that the reasons for absence of Cllr Mrs L Graham should be accepted. Cllr Southam seconded the motion that was unanimously approved on a show of hands. Apologies had also been received and noted from Cllr Lofts NKDC and the police beat team.
2. To resolve to receive any declaration of Interests in accordance with the requirements of the Localism Act 2011 & to consider member’s written dispensation requests. There were no declarations of interest at this point.
3. To receive County/District Councillors written reports. A written report had been received from Cllr Overton and the content was noted. There were no questions. In the absence of Cllr Lofts there was no report.
Cllr Roe reported that he would be present at the first cut of the turf ceremony for the Hykeham bypass on 17th March 2026.
Highways repairs are reported as being substandard.
The free school proposed for Sleaford has had the funding withdrawn. The government announced in December that it wouldn’t continue the project and would instead allocate the funding to new special needs hubs, providing better facilities, smaller class sizes, and specially trained staff.
New transport hubs for Hykeham and Gainsborough and improvements to Gainsborough's Trent Bridge are among Lincolnshire Mayor's goals.
4. To resolve to adopt the notes of the full council meeting of 11th February 2026 as the minutes of that meeting. Proposed Cllr Roe, seconded by Cllr Southam and unanimously carried on a show of hands that the clerk’s notes should be adopted as the minutes of that meeting.
5. Finance & General Purposes Committee.
a) Chairman’s report. The Chairman reported that the Council should be cautious with its spending and should hold back from using reserves.
b) To resolve to adopt the clerk’s notes of the meeting of the F & GP meeting held on Tuesday 10th March 2026. Proposed Cllr Wakeling, seconded by Cllr Southam that the clerk’s notes of the meeting should be adopted as the minutes. Unanimously approved by those present at the meeting.
6. To resolve to approve the payment of accounts for March 2026. Proposed Cllr Southam, seconded by Cllr Wakeling and unanimously resolved on a show of hands that the payment of accounts should be approved.
Payee Expenditure Amount
McAfee Live Safe £114.99
C Wilkinson Salary £963.80
HMRC Tax & NICs £359.39
Three.co.uk iPad and Sim £14.30
Giff Gaff Mobile phone £10.00
Amazon Printer cartridges £60.74
LALC Website subs £216.00
C Wilkinson Petty cash reimb
/travelling exps £55.40
Microsoft Microsoft 365 £104.99
Total Expenditure £1,899.61
Income
Barclays interest £196.31
Total Income £196.31
7. To approve the proposal from 10 Year Strategy working party for application to LCC for planting bulbs & wildflower seeds during 2026/27. Clerk to contact Public Rights of Way to seek advice/permission
8. Highways matters:-
a) Speed Indicator Device report from Cllr Roe. Problems with getting reports from the device. Noted
page 29 25/26
b) Outstanding/new highways faults requiring urgent attention. No new faults to report
c) Report on flooding at Meadow/Long Lane junction on school route. Still flooded area/reported on Fix my Street.Work scheduled but no timescales given.
d) Matters arising from the presentation relating to the Hykeham Bypass. No matters to report. Invited to attend the Annual Parish meeting in order to give a presentation to parishioners
9. Lincolnshire County Council Bus Shelter Grant Scheme update and to form a working party/appointed person to undertake project management. Cllr Southam and Clerk to meet with Ellie Baker from LCC Highways to forward the project and to apply for grant funding. Report back to next council meeting
10. Planning matters
a) To consider LCC/NKDC planning applications received & respond by deadline. No new applications
b) To receive LCC/NKDC Planning Decisions None received
c) HNP Review update report from the meeting with NKDC Planning representatives & Anne-Marie Shepherd with consideration of how to progress this matter. To defer the review until after the National Planning Framework and the Central Lincolnshire Local Plan have been reviewed. Clerk to advise NHTC
11. To decide the recipients of this year’s Community Awards.
a) Community Award nominations and voting process. No nominations by due date for receipt
b) Achievement Award nominations and voting process. No nominations by due date for receipt
The Community Awards will not be presented this year as there were no valid nominations by the due date.
12. Update on compliance with Assertion 10 of the AGAR - Digital and data compliance/Parish Councillor .gov.UK emails. Cllr Southam has allocated each member and the Clerk a new, compliant email address for use for all council business. Cllr Southam to set up the clerk’s computer to facilitate the administration of the new emails and he will assist anyone who requires help/ the Council is now compliant with Assertion 10.
13. Correspondence. Email from Flying Officer Grace Williamson who is the RAF Waddington successor to Flying Officer Acheampong who has been posted elsewhere from April 2026. Noted
14. Chairman’s report. No matters to report
15. Clerk’s report. No matters to report
16. Parish Councillors’ reports –information only/items requiring a decision will appear on a future agenda.
Cllr Roe reported that NHTC is taking the lead in becoming an ambassador for the Armed Forces Covenant and will form a hub with partner councils. Council unanimously agreed it is keen to support the initiative.
17. To consider moving into closed session in accordance with the Public Bodies (Admission to meetings) Act 1960 as amended by section 100 of the Local Government Act 1972 for confidential items. No matters to discuss under this heading.
The meeting closed at 8.03pm
Date and Time of Next meetings & events: –
Annual Parish Meeting Weds 8th April 2026 6.30pm
April Parish Council Meeting Weds 8th April 2026 7.00pm
Finance and General Purposes Committee Tues 9th June 2026 6.30pm
Confirmed date of the next litterpick Saturday 11th April 2026 10.30am.